INFOTRACK
Document Tracking & Information Lifecycle Monitoring
INFOTRACK is a document tracking and information lifecycle platform that gives organisations complete visibility over how sensitive files move, who reads them, and from where. It works by silently embedding tracking identifiers into Microsoft Word, Excel, PowerPoint, and PDF documents at the moment of creation or distribution. Each time a marked file is opened or copied - regardless of whether it is on a corporate network, a personal device, or a remote environment - INFOTRACK generates a tamper-evident event record in a central audit console. The platform addresses a core gap in conventional data loss prevention (DLP) approaches: most DLP tools block transfers at the network perimeter, but cannot tell you what happened to a document once it left a controlled boundary. INFOTRACK fills that gap by tracking document interactions that happen entirely offline or on systems outside your network control. Security teams can pinpoint when a classified briefing was first opened by an unauthorised recipient, identify which copy of a financial report was accessed in a competitor's jurisdiction, or reconstruct the full propagation chain of a leaked file from a single original source. INFOTRACK is engineered for organisations that handle documents with real-world consequences for exposure: state secrets, merger and acquisition materials, clinical trial data, executive communications, and legal case files. It integrates with existing document management workflows without requiring changes to how users create or share files, making it deployable without disrupting operations.
PLATFORM DETAILS
Information Lifecycle Monitoring
Proprietary DATAENFORCE technology. No third-party security components.
CAPABILITIES
Key Features
Silent Document Marking
Embeds tracking identifiers into Word, Excel, PowerPoint, and PDF documents automatically and without any visible change to the file's content, formatting, or metadata. Marking occurs at creation or distribution time and requires no action from the document owner.
Central Audit Trail
Every open and copy event generates a tamper-evident log entry in a central monitoring console, recording the timestamp, device identifier, network environment, and geographic location of each access. The audit trail is designed to meet the evidentiary requirements of internal investigations and legal proceedings.
Real-Time Alerts
Triggers immediate notifications via email and web console when a marked document is accessed, giving security teams the ability to respond to potential leaks at the moment they occur rather than during a retrospective audit. Alert rules can be scoped to specific documents, users, or access conditions.
Document Filtering
Applies selective marking policies based on file type, originating user account, source machine, directory path, or keyword content, allowing security teams to focus monitoring on the document categories that carry the highest sensitivity without creating noise from routine operational files.
Copy Traceability
Maintains a provenance chain for every copy or derivative of a tracked document, enabling investigators to reconstruct the full propagation path from the original source through every subsequent recipient. This capability is critical for identifying the point of first unauthorised disclosure in a leak investigation.
Lifecycle Monitoring
Tracks documents through every stage of their operational life: creation, internal routing, external sharing, long-term storage, and scheduled destruction. This lifecycle view supports information governance programmes, compliance audits, and the enforcement of document retention and deletion policies across the organisation.
HOW IT WORKS
Document Lifecycle
DEPLOYMENT
Use Cases
- Public and private organisations handling sensitive electronic documentation
- Internal investigations into possible information leaks or unauthorised access
- Protection of industrial, commercial, and financial secrets
- Lifecycle governance for document creation, transit, retention, and destruction
- Security teams formalising document control procedures and policies
- Regulatory compliance programmes requiring auditable file-access records
FAQ
Frequently Asked Questions
What is document tracking software and how does it work?
Document tracking software monitors when, where, and by whom a file is opened or copied. INFOTRACK works by embedding invisible identifiers into Word, Excel, PowerPoint, and PDF files at creation time. Every subsequent open or copy event - on any device, in any location - is logged to a central audit console, giving security teams a timestamped, geolocated interaction history for each document.
How does INFOTRACK differ from conventional DLP tools?
Conventional data loss prevention (DLP) tools block file transfers at the network boundary. They cannot track what happens to a document after it leaves the organisation's perimeter - whether shared by email, copied to external media, or forwarded through legitimate channels. INFOTRACK operates at the document level and reports opens and copies that occur offline or on devices outside your network control, filling the visibility gap that perimeter DLP leaves behind.
Which file types does INFOTRACK support?
INFOTRACK tracks Microsoft Word (.doc, .docx), Microsoft Excel (.xls, .xlsx), Microsoft PowerPoint (.ppt, .pptx), and PDF files. Marking is applied silently and does not alter the visible content, formatting, or apparent file size of any tracked document.
Can INFOTRACK track documents shared with external parties?
Yes. Reporting is not dependent on the recipient being inside your organisation's network. When a marked document is opened on any internet-connected device - including an external contractor's machine, a recipient in another country, or a personal laptop - the event is captured and reported. This makes INFOTRACK effective for tracking documents distributed to third parties, partners, or across jurisdictional boundaries.
Who typically deploys INFOTRACK?
INFOTRACK is used by government ministries, law enforcement and intelligence agencies, financial institutions, healthcare organisations, and enterprises that handle sensitive documents including classified communications, merger and acquisition materials, clinical trial data, legal case files, and executive correspondence. It is designed for environments where document exposure carries regulatory, legal, or national security consequences.
Interested in INFOTRACK?
Contact our team for a confidential briefing or technical demonstration.